Varsity Event Production Organizes the Perfect Wedding

outdoor wedding trends

Do you want your wedding to go without a hitch? It can be hard to achieve a flawless wedding when planning it by yourself or with family. This is especially true when your family seems to have different ideas of how things should happen. Relying on Varsity Event Production is the first step to ensuring things run smoothly for your outdoor wedding. Let’s take a deeper look at all the steps we take to ensure things go as intended.

Organized Services

One of the most frustrating parts of planning an event is trying to get outside services to run smoothly. There are so many services required for a wedding that it leaves a lot of opportunity for someone to mess things up. The cake could be late, the caterer could make the wrong thing, or there could be technical problems with the music equipment. Everything has to come together exactly as planned or the whole wedding could be delayed by hours. That, or you could continue on with pieces of the whole puzzle sitting out of place.

With varsity event production, every service ordered for the wedding will be carefully kept in line. Everything will be checked up on as needed and all services will arrive on time. With our years of experience in wedding and general event production, we’ve learned well how to manage services. When it comes time for your wedding, you can rely on us to keep everything together.

Wedding Design

Designing an event takes the same kind of know-how as designing an interior. That’s because you really need to know how colors work together and how different decor pieces will compliment or detract from each other. Therefore, hiring a professional for your wedding design is a great choice. Fortunately, Varsity includes wedding design in our event production services.

Let your wedding day be everything you ever wished for it to be with some design insight from the professionals. With help from the soon-to-be-married couple, we can put together a design that resonates with you and fulfills all of your wedding dreams. Whether that’s a bright and floral summer wedding or a winter wedding filled with red poinsettias and candles, we’ll make it right for you. Guarantee your table centerpieces and your floral arrangements look perfect by trusting Varsity to get the job done right.

Event Equipment

One of the most important parts of a wedding is ensuring everything runs smoothly. Making that happen means having all the right equipment. With no equipment, there’s nothing but people. You’ll need everything from tables to chairs and from sound equipment to staging.

No matter what season you do your outdoor wedding in, tents are a must-have. Keeping large tents cool with AC in the summer or warm with a heater in winter is necessary. After all, these will keep guests comfortable, the cake from melting, the hot food from getting cold, and the sun or rain from ruining photos.

If you’d like your wedding to be handled by a company that knows what they’re doing, you’ve come to the right place. So, give us a call at Varsity to get a free estimate and start making the wedding of your dreams a reality.

How Tents can Improve Cold Outdoor Events

Tips For Hosting Outdoors in Cold Weather

With half the year being cold, there’s no way to avoid the occasional event during cold weather. Plus, many indoor venues will charge more during cold periods because they can get away with it. But, did you know that you can host an outdoor event even in winter? With the help of event tents, your outdoor event can feel like you’re in the comfort of a warm building. Let’s check out some ways Varsity can help you make your outdoor event a reality even in the colder months.

Adequate Covering

To start with, if you want your event to be outdoors when it’s cold, you’re going to need adequate covering. Otherwise, your event is liable to get ruined by rain or snow. Even if it’s not wet outside, the wind can really put a damper on things. Renting a large event tent can really feel like putting up a temporary building. With the right accessories, it will feel just as comfortable as holding your event in an indoor venue.

Warm Things Up

To start, you’ll want to keep your tent warm enough. Our large tent rentals can be outfitted with portable heaters, allowing guests to stay comfortable and food to stay hot. Without proper heating, an outdoor event can quickly get too cold for comfort and guests will be less than enthusiastic about sticking around. Not to mention, winter weather won’t be kind to any catering you’ve paid for. Food available for guests to serve themselves will quickly get cold without proper pans and a warm tent environment.

Avoid the Mud

If you’re setting up in a grassy area, you’ll want to avoid making guests walk around in the grass. During cold and wet months, this will quickly result in shoes getting muddy and the event quality dropping. If you’re holding a wedding or more upscale event, you absolutely can’t allow this. Instead, Varsity has large, wooden, flooring panels you can use in your tents. This will allow guests to step into a tent completely protected from the environment.

Draw Attention

For most events, you’ll want your guests to have their attention somewhere. That’s could be a couple getting married, a speaker, or a coordinator. No matter what kind of event you’re holding, if you want a center of attention, you’ll need the right equipment for it.

Staging will allow everyone in the tent to have an adequate view. Lighting will ensure the spotlight is on the right person, and audio equipment will guarantee no one misses a word. Varsity Tents has a variety of accessories available for rent, including everything you need to draw your guests’ attention.

If you’re interested in Varsity Tents, give us a call and we’ll answer any questions you have about our services. We also offer free estimates so that our clients can plan their budget accordingly.

Make Planning Easy with Varsity Event Management

Make Planning Easy with Varsity Event Management

When a need for an event comes knocking, whether it’s personal or professional, planning is the first step. However, planning an event, especially a big one, can be an incredibly tricky task. From invitations to decorations there’s a lot to account for. That’s not even to mention all of the more functional gears in the event-planning machine. Fortunately, Varsity doesn’t just rent out tents; we also do event management.

Take a Load Off

Whether the planning of your event is upcoming or you’re already knee deep in scheduling, Varsity is here for you. Take a step back from all of the technicalities of event planning and let us shoulder the weight. That leaves you with only the surface level parts of planning. You can let us know the atmosphere you’re looking for, how many guests will attend, and other factors we need to know. From then on, you’ll only have to help as much as is necessary.

Experienced Professionals

Our team of event management specialists have years of experience in the event planning game. We know exactly which steps to take to ensure a successful event. It’s the repeated implementation of these steps that makes us confident in our work.

Steps to Success

The first thing we do as a management team is discuss with you what you want your event to look like. By setting goals, both functional and atmospheric, it makes a clear path for our planning team to follow. 

Once we know what the goals of the event are, we can gather the right team members for the job. With each team member bringing individual capabilities to the table, we cover all of our bases neatly. We know how important it is to have a variety of people working on a project to give professional insight from all angles.

When applicable, finding a theme for the event is also something we find important. Giving an event a theme is giving an event a brand. This will make the event both more attractive to potential guests, and more memorable to those who attended.

When every piece of your event’s framework has been determined, it’s time to build the master plan. Every piece of the event puzzle will be outlined in one place to make attaining the desired outcome easy.

And, finally, our team executes the plan beautifully. Having everything in order, when it comes time for your event, our event management specialists will guide it to success. Keeping an eye on all service members of the event and guaranteeing that they’re doing their job is vital. Arranging for the setup to be arranged as intended is paramount. And, last but not least, making sure every attendee is having a positive experience is priceless.

Choose Varsity

If you have an upcoming event and need management help, Varsity is the best choice in the Toronto area. Give us a call today and we can set up an appointment to discuss your desired event. With over 30 years of combined experience, our team can give you everything you hoped for with none of the stress.

How Rentals can Improve Your Barbecue

How Rentals can Improve Your Barbecue

Are you planning to have a barbecue before all of the summer heat is gone? You should consider how implementing event rentals could improve the barbecue experience. Varsity Tents has more than just tents to help improve outdoor events. Let’s take a look at how we can help you with your barbecue, no matter how big or small.

Beat the Heat

While some places are beginning to cool down, the heat isn’t gone for everyone. If you’re planning a barbecue for the near future, you may want some protection from the sun. The tents we offer for rent come in many sizes. From massive coverings for large, corporate barbecues to small ones for the backyard, we have one that’s right for you.

While tents may be great for shade, we’re also happy to inform you that for large tent rentals, you can also get the addition of an air conditioner. Keeping large, corporate barbecues cool when there are so many guests and the afternoon sun overhead can be tricky. That’s why air conditioning is just the thing. Take coverage to the next level and cool down the warm breeze stifling your guests.

Anyone can Barbecue

For corporate events or even family reunions where the host doesn’t have one, Varsity Tents offers rental grills. These grills are party sized and can cater to incredibly large barbecue events. With a cooking surface that can hold up to 420 burgers or 350 NY strip steaks at once, you can be sure everyone gets their fill.

Don’t Forget Seating

Where there’s food, there’s a need for somewhere to eat. Get circular or rectangular tables as well as folding chairs enough for everyone. These are great for barbecues as plastic can be wiped down easily in the case of a mess. 

Let Dinner Run Late

Especially for the kind of dinner barbecue involving family, it can be easy for time to escape us. Catching up at a summertime family reunion can mean socializing long after dinner. Don’t let the sun setting end things too early. Varsity Tents offers lighting to make even nighttime partying feasible.

If you’re planning an event for closer to autumn, rather than AC, it may be beneficial to rent a heater. Especially when the party runs late, having some warm air to keep guests comfortable may be just the thing. 

Prepare for a Crowd

Large barbecue events means a lot of people. Where there are people, there’s a need for washrooms. Varsity Tents offers portable washrooms for rent, allowing large events to go off without a hitch. Ensure guests are comfortable with facilities nearby.

If you have any questions about Varsity Tents’ rentals, contact us and we’ll gladly help you find answers. It’s our pleasure to bring events to life, no matter the kind.

Planning a Corporate Fundraiser

Planning a Corporate Fundraiser

When trying to kickstart a project for your business, finding the money can be trying. Therefore, arranging a fundraiser is such a pivotal decision for so many corporate advancements. If you’re planning a corporate fundraiser, you should look at how hosting outdoors can benefit the cause.

Fundraising Outdoors

A fundraiser, ideally, means a pretty big group of people. When you’ve got so many gathered in one place, you need enough room to breathe. Indoor venues can be hard to host in with potential size restrictions. Trying to fit all your guests as well as any entertainment, props, or exhibits can mean a cramped environment for an event.

Hosting outdoors allows for the event to expand as needed. We offer various tent sizes to suit the needs of any event, no matter how big or small. If you want multiple tents to ensure there’s enough room or to separate different areas, you’ve got it. If you need additional rental accessories to make your event exactly what you need, we’ve got those too. Hosting outside opens many doors of opportunity – literally.

Local Music

Getting live entertainment can be expensive and doesn’t always fit into the budget. However, it is possible to source local musicians on board fairly inexpensively – or even free – especially if they support the cause. Depending on what you’re raising funds for, be it a new product you want to make a reality or a new program, musicians may want to help make it happen.

Finding local musicians can be a bit tricky if you don’t know where to look. Hiring Varsity Event Management to take care of the details for you could make this step a lot easier. Varsity Event Management is happy to take the reins with your event planning. Our professionals have over 30 years of experience making events successful. We can do the same for your fundraiser.

Guest Accommodation

Aside from tents, your event is sure to need some extra help. We offer a large selection of accessories to make every facet of your event run smoothly. That means fencing to ensure the event is contained, furniture for specialized seating, and flooring to keep things formal.

Accommodating your guests may mean offering food as well. Food will need a place to go and guests will need a place to eat. That’s why Varsity has many chairs and tables you can rent, ensuring enough sitting and eating space is available.

Speaker Accommodation

Need staging equipment? We’re here for you. From the stage itself to all the extras, you can count on us to deliver. We’ve got professional lighting, generators, and even sound equipment. If you’ve got a speaker or host you need in the spotlight, our rentals will guarantee they don’t go unseen.

If you’re interested in any of Varsity Tents’ rentals, contact us and we’d love to answer your questions. 

Contact Us

Varsity Tents Inc.
Downsview Park
40 Carl Hall Rd.
Box # 5 Toronto, ON
M3K 2C1
TEL: (416) 410-7370
FAX: (416) 630-8514
info@varsitytents.com
Or use our form.

Get a Free Estimate From Us Online

We have an extensive quote form here, and the more you can tell us about your event the better. Once we receive your form, one of our senior tent pros will contact you within 24 hours with your estimate.

More About Varsity

Learn more about us. Since 1988, we’ve put up well over 30,000 tents, from simple backyard parties to complex festivals with hundreds of installations. Let the experienced team at Varsity Tents help make your event one to remember.

Varsity Tents: Whatever your event… We’ve got you covered!

Every event, whether it’s an intimate backyard barbecue, an elegant wedding, a corporate function or an outdoor festival, is brought to life by hard-working people who are responsible for the success of that event. These people are, if only for one day, event planners, and we treat their events just as we do those of professional planners: the stakes are high and reputations are on the line. Click here to read the rest of our manifesto and learn about our seven guiding principles.