Position:         Inside Sales & Admin Support (entry-level position)
Start Date:     April 2017
Job Type:       Full Time (Monday to Friday, 9am to 5pm, in the office)

The Inside Sales & Admin Support will be an integral member of the Varsity Tents & Events team. This Employee will assist and support all members of the sales, operations, accounting, and management teams.

The Employee holding the Inside Sales & Admin Support role will work within the Event Rental Division of Varsity and is required to perform the following duties and undertake the following responsibilities in a professional manner:

Sales Duties:

  • Answer incoming phone calls and company emails to provide new inside sales leads and existing customers with sales quotations;
  • Create quotations, reservation orders and invoices in the sales system;
  • Input additional sales orders as directed by Management;
  • Update and adjust other sales orders as directed by Management;
  • Book site inspections for the Operations Manager and/or General Manager to attend;
  • Complete job bookings and calendar entries;
  • Provide exemplary customer service to all customers and clients;
  • Modify adjusted Pick Lists and Return Lists in the system on a daily basis.


Administrative Duties:

  • Print daily Pick Lists and Return Lists for Warehouse Managers;
  • Pick up Warehouse Mail including modified Pick Lists and Return Lists each morning;
  • Check for Canada Post mail each day and distribute to appropriate parties;
  • Assist the General Manager with weekly mailings;
  • Mail outstanding invoices to clients and follow up on payments;
  • Process clients’ payments and apply to all orders in the system;
  • Prepare weekly bank deposits;
  • Print and prepare all paperwork the Accountant will require;
  • Organize and maintain the filing system for all accounting paperwork;
  • Assist the General Manager and/or Project Leader on event and rental projects as they see fit.

Skills, Proficiencies and Requirements:

  • Self-starter who comes baring a positive attitude and has a strong desire to learn;
  • Outgoing and sociable person driven to build lasting relationships;
  • Ability to work in a fast-paced environment with little to no supervision;
  • Excellent written and verbal communications skills;
  • Strong organizational skills with an emphasis on attention to detail;
  • Experience using Microsoft Word, Excel, PowerPoint, and Outlook;
  • Flexibility in their schedule to work evenings and weekends if required;
  • Experience in customer service atmosphere;
  • Experience in the events or rental industry preferred but not mandatory;
  • Proficiency in Orion (Sirius) eRental Software an asset.

Note: Management reserves the right to add any additional tasks to this job description at any time.

To apply, please send your cover letter and resume to with Your Name – Inside Sales & Admin Support” as the subject line. Please submit by no later than Monday, March 27, 2017 as interviews will be conducted during that week or sooner should the situation warrant it.

We would like to thank all those who apply however due to the volume of applications we will only be in touch with those whom we are looking to interview.



Position:         Tent Installers

Tent Installers are an integral part of the Varsity team. They will work closely with the Operations Manager and Warehouse Manager. A Tent Installer that is able to work within a fast-paced environment with little to no supervision is best suited for this position.

Eligible applicants must possess the following skill sets:

– Flexible schedule
– Availability to work long hours
– Ability to lift up to 50 lbs
– Hardworking, self-motivated, team player
– Used to working in an unsupervised environment

 *** Valid G-class or D-class licence is an asset.

Duties include:

– Preparation and clean-up of sites
– Positioning of materials and erecting tents
– Identifies and performs work in the spirit of teamwork


This position is for summer employment and can be full-time or part-time.

To apply, please send your resume to with “Tent Installer” as the subject line along with your first and last name.

We would like to thank all those who apply however due to the volume of applications we will only be in touch with those whom we are looking to interview.


Graham Bauckham is the owner of Varsity Tents, an event rental company in Toronto providing all event rental items such as tents, furniture & more for special events, weddings and corporate functions.

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Contact Us

Varsity Tents Inc.
Downsview Park
40 Carl Hall Rd.
Box # 5 Toronto, ON
M3K 2C1
TEL: (416) 410-7370
FAX: (416) 630-8514
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Every event, whether it’s an intimate backyard barbecue, an elegant wedding, a corporate function or an outdoor festival, is brought to life by hard-working people who are responsible for the success of that event. These people are, if only for one day, event planners, and we treat their events just as we do those of professional planners: the stakes are high and reputations are on the line. Click here to read the rest of our manifesto and learn about our seven guiding principles.